The Company:

The client of Acteon, with over 140,000 employees and a presence in 100 countries, is a global leader in Construction and Civil Engineering projects, developing and operating a unique portfolio of transport infrastructures and public facilities concessions having operations in Russia, they are now involved in a major projects in Russia and currently looking for Administrative Assistant for their office in Moscow.

The Role:

• Providing office management and administrative support to Moscow regional office to allow the office to function effectively, searching for the most cost effective solutions for all of the office supplies
• Handling incoming calls, manages internal meetings schedule, welcomes the guests and visitors to the in a respectful and professional way
• Providing back up assistance to reservations team
• Translating and / or proof reading, when necessary, of newsletters and external communication
• Participating in market researchers, preparing statistical reports and analysis for internal and external meetings
• Managing travel support
• Ensuring internal approval processes are observed, expenses reports are provided in a timely and correct manner, internal orders and instructions are issues and implemented on time and in accordance with the Russian laws
• Managing membership activities
• Ensuring high level of customer satisfaction
• Representing the company in events, trade shows, etc.

The Candidate:

• Higher education
• 1+ year experience in similar role, preferably with construction company
• Proficient with Microsoft Office products
• Excellent interpersonal skills coupled with highly developed customer service skills
• Excellent written and oral communication skills
• Self motivator with the ability to work independently and as a team player
• Strong organizational skills
• Clear thinker with high attention to detail